Montana Conservation Corps

Administrative Assistant

Job Locations US-MT-Bozeman
Posted Date 2 weeks ago(2/2/2018 5:43 PM)
# of Openings
1
Category
Staff
Wage Type
Minimum rate of pay
Wage
USD $13.00/Hr.

Overview

To Apply

When creating your profile, please be sure to upload a cover letter, resume, and contact information for three references. All of this information must be merged into a single file to be uploaded under the link "upload resume."

 

About the Position

The Administrative Assistant is responsible for the front office management of the MCC state office. Duties include oversight of information flow; the maintenance, collection and distribution of information for the MCC state and regional office. The Administrative Assistant is the first contact between the MCC and the general public and is responsible to project a positive image. This position will not have recurring access to vulnerable populations. This is a part-time, 30 hours/week position.

 

About Montana Conservation Corps

The mission of Montana Conservation Corps is to inspire young people through hands-on conservation service to be leaders, stewards of the land, and engaged citizens who improve their communities. Montana’s 27 million acres of public lands afford MCC a unique opportunity—to bring together young people for leadership development in the outdoors while addressing priority needs for the public good. By weaving together leadership development and skills training with hands-on service in the outdoors, MCC helps young people develop vital competencies that build a foundation for achieving success, an affinity and aptitude for being in the outdoors, and an energetic and motivated workforce. In turn, MCC participants perform substantial work that provides lasting benefit for public lands. For more information, visit us at www.mtcorps.org.

 

Position will be open until filled.

Responsibilities

Front Office Management

  • Greet and assist visitors and route to appropriate party
  • Answer telephones in a professional demeanor, provide accurate information to callers, or route to appropriate party
  • Maintain phone system, including checking messages daily and update outgoing message as needed
  • Organize general office tidiness, clean up and recycling, delegate monthly responsibilities to staff
  • Ensure adequate postage for general office use on both postage machine and stamps as needed
  • Coordinate needed building maintenance with landscapers, electricians, and plumbers
  • Responsible for proper mail routing including morning distribution and outgoing mail evening drop off
  • Operate, maintain and troubleshoot phone system, copier/printer/fax machine and postage machine
  • Oversee paper flow to and from state office including regular mailings to regional offices

Information Management

  • Oversee paper flow to and from state office including regular mailings to regional offices
  • Assist as needed in data basing Sponsor Evaluations, Project Accomplishments, and other project paperwork into Salesforce database
  • Assist as needed in data basing member timesheet hours into Salesforce database
  • Assist as needed Director of Development with fundraiser mailings

Administrative Duties

  • Maintain incoming check log, restrictively endorse incoming checks, prepare and perform deposits
  • Maintain adequate office supplies for the staff and order additional items as needed
  • Arrange Board of Directors meeting logistics with President/CEO
  • When needed attend Board meetings and take meeting minutes
  • Maintain listing of staff birthdates and distribute email notice to staff
  • Run errands for events or general office needs
  • Respond to requests for member application information via email or phone inquiries

Qualifications

Minimum Required Education and Experience

  • Able to communicate effectively both orally and written
  • Strong interpersonal skills and an ability to work with a variety of people
  • Proficient computer and administrative skills, including Microsoft Word, Excel, Google apps, and Internet
  • Experience with databases, Salesforce desirable
  • Able to quickly write routine correspondence, reports and memoranda
  • Detail oriented and able to multi-task

Preferred Education and Experience

  • A valid driver’s license and ability to be insurable per MCC parameters.

 

While this position description describes the general nature and level of work being performed by people assigned to this position, it is not an exhaustive list of all responsibilities, duties, and skills required. All Montana Conservation Corps positions may be required to perform duties outside of their normal responsibilities.

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